Work from home tips – In the Indian context, “Work from home” is a relatively new paradigm. Except for senior professionals, entrepreneurs and in recent times, startups, a very small percentage of our working population has experience of professionally working from home. Further, our social structure and variation in size and design of living spaces make it a challenge for many to work from home. The following 5Ds when applied and adjusted to your own environment would definitely help you to deliver optimum productivity for your organization in these difficult times:
Work from home tips
Make it a point to be ready at the right reporting time which you have been accustomed to and with the right attire. Working in pjs or comfortable home clothing is not conducive to most for work. It also works on neurological or mental signals that this is the work time and your responses are aligned.
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Working from home Tips
2. Discipline #StayHome #StaySafe
Six important aspects of self-discipline that one would need to observe for optimum productivity are:
In the scenario of large number of employees working from home, it would help everyone to start at the pre-agreed hour with the team. This not only works well on individual level, but also helps bring a semblance of working in an organized structure even though not physical. The additional advantage is that you know exactly who to call when you need help while being available for your team members within the fixed hours.
b>Set place of work
Find a spot in your home which is most conducive to focussed work. Be careful that very comfortable spots will only make you lazy, if not actually sleepy. Your work-spot at home should be away from thorough-fare and with ample light (wherever possible) and definitely out of bounds for your children and other family members. If you can find this spot out of your bedroom or away from TV, that would be an added advantage. For journalists and people who need to be updated with the latest news, they can just log into the live news TV channels on their PC.
c> Planning/Planner #workfromhometips
Individuals and members of organizations both need to work according to a plan to deliver the results on everyday basis for KRA’s. Unique circumstances may also require one to handle a varied and different work schedule than one is accustomed to. So, checking the priority of deliverables with your team leader will help all concerned. Once you know the areas for which you need to deliver, it is advisable to use a planner to monitor completion of all steps on-schedule.
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Work from home tips
d> No social media for personal stuff
As in an office environment, staying away from social media during your self-monitored work schedule, is of utmost importance. Depending on the nature of your work, you can set a frequency for checking e-mails and if many of your colleagues use a WhatsApp group or such platforms, then the frequency of checking messages there.
e> A fixed-time small refreshing break
Get up from your work-spot after every 1(one) hour for 5-10 minutes. Use this time to stretch a little, drink water or grab a healthy snack. A wink at a child, waving at family members and limited interaction with family/friends is all that you can do. Avoid sitting down with family every now and then.
f> De-congest #workingtips
As mentioned earlier, many of us may not have the luxury of large personal workspaces at home. You may also be required to refer to paperwork as also additional resources for your work. Take every opportunity to declutter your work-spot so that you can find what you need at the right time. It is also recommended for a clear mind to have a clean and organized work area, however small it is, for maximum productivity.
3. Dial for help/ motivation #jobtips
Forced work from home in times of stress and extra-ordinary circumstances, beyond our control, can sometimes lead one to frustration and in extreme cases depression. The best remedy for this is to keep in touch with your team or leadership and discuss whatever is the reason. Many times, you may feel demotivated just because you have never worked alone which may also lead to your not performing optimally. Once again it is your responsibility to reach out to discuss this state with a team member. If you are not part of a team, reach out to someone you can discuss things with on a professional and personal level. As much as possible, use the video calling feature. Face time gives more comfort if you are part of a team and will surely lead to your feeling more connected.
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Work from home tips
4. Daily huddle
As part of my other article on leadership while “managing teams forced to work from home”, planning on-line huddles form a part of a team leader’s job on regular basis. These could be daily or periodic huddles using the appropriate technology so that the team members feel to have the same working resonance and connectivity.
Work from home tips
5. Don’t interfere/ offer help at home
Under extreme circumstances such as a coronavirus pandemic that we are experiencing, entire families have been forced to stay indoors. As such, working under these circumstances even for the habituated homeworker becomes a challenge. And when it comes to someone very new in this environment, it requires focus and will not to jump up at the smallest excuse and extend a help in the household. Please refrain. Good part is that every other member of the family is home too and you can easily consider yourself out of the equation as if you are working from office. This will take a bit of a doing but needs to be done.
The article has been contributed by Achal Kaushal, a management professional with decades of domestic and international experience.